How will the Government consultation on reforming the Statutory Sick Pay rules affect you as an employer?

The Government is currently in consultation on ways to reform the current SSP rules with the expectancy of reducing employee job losses due to ill health. The proposals put forward so far are also looking at providing both employers and employees with earlier access to support from occupational health and financial advice services to ensure that both employers are supporting their employees in returning to work after a period of ill health, and try and keep those with longer term health conditions from falling out of work in the first place.

The biggest changes so far put forward will benefit both parties. For employees, the current qualifying threshold is £118 and the new proposals are set to lower this – allowing many more people to access SSP whose earnings are currently below this amount. The other main change is to allow a rebate to employers that actively support their employees in returning to the workforce following an illness. These reformations together will allow for a further 2 million employees on lower incomes to access SSP and overall allow for better control for employers.

So what are the current rules? 

SSP is paid in accordance with the rules set out by HMRC under the SSP Regs 1982, and is at present set at the rate of £94.25 per week and paid for the days that an employee would normally work (these are called qualifying days). It is also paid in the same way as normal wages – i.e. on the same day and including the deduction of income tax and NI contributions. To qualify for SSP an employee must:
  • Have been sick for 4 days in a row, SSP is not started until the fourth consecutive day of illness. The three days prior to this are known as waiting days. 
  • Have a contract of employment under which they have done some work.
  • Earn an average of £118 per week.
  • Give you the correct notice of absence.
  • Provide evidence of their illness after 7 days off (the first 7 days can be covered by self-certification). 
Phased returns

One of the areas that causes the biggest concerns to both employer and employees is the way in which SSP is counted during a phased return to work. Due to the requirement that SSP does not get paid for at least 4 consecutive days of absence, and in conjunction with the further rule that "you cannot count a day as a sick day if an employee has worked for a minute or more before they go home sick" (SSP Regs 1982: reg 2) many people are confused with present regulations on how, or whether, to pay SSP to employees requiring a gradual return to work. This can create unnecessary stress on employees worrying about the financial implications of losing SSP when we would be hoping everyone involved should be focused on a clear and stress-free route back into the workplace. In fact, the Government has theorised that over 100,000 people have left their jobs after a period of ill health lasting over a month. The consultation process is also allowing the Government to allow for phased returns where the employee keeps their SSP entitlement until they are back to full employment.  

SSP Rebates

The consultation is also looking at offering rebates to employers that actively help their staff return to work. Up to now the Percentage Threshold Scheme (PTS) has allowed for employers to reclaim SSP in certain scenarios. However, this was decided to be abolished as mentioned in the SSP (Maintenance of Records) (Revocation) Regulations 2014 due to the Government agreeing that "the PTS should be abolished because it provides a disincentive to employers by providing compensation for sickness absence rather than supporting them to actively manage sickness absence in the work place."This has left small businesses struggling with the costs involved in paying their staff, so the consideration of revoking this would have a big impact on these employers. The consultation closed on 7th October 2019 and the outcome could well involve major changes in the rules and regulations surrounding SSP, which will hopefully be a very positive change for both businesses and staff alike. 

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The domestic reverse charge for construction services was due to come into force in October 2019 but has been delayed to October 2020. If you're not quite sure what this means for your construction company or your suppliers, then here's a little explanation about where the change has come from and what advice to seek to make sure you're complying.

The domestic reverse charge essentially means that the end customer, who is VAT registered, pays any VAT due. Charges apply only to supplies between VAT-registered suppliers and VAT-registered customers. If you are supplying goods, VAT is neither charged (i.e. 0%) nor collected on the affected supplies. Instead, the end customer accounts for VAT on their own VAT return, as both a sale and a purchase. This simply leaves no VAT for the supplier to claim and disappear with.

The reverse charges have been implemented in a number of forms designed to protect the revenue and are a consequence of significant VAT losses experienced by HMRC and Tax Authorities across the EU. The VAT domestic reverse charge is explained in Notice 735 by HMRC as “an anti-fraud measure designed to counter criminal attacks on the UK VAT system by means of sophisticated fraud.” You may be aware of the terms MTIC (Missing Trader Intra Community) or Carousel Fraud. Very simply, MTIC fraud involves goods that were initially purchased VAT free by a UK VAT-registered business from another EU member state, supplied on with VAT added to another VAT-registered business in the UK. The supplier receives payment of the VAT from the customer but goes missing before paying the collected VAT over to HMRC.

Reverse charges in the UK fall into two categories: those designed to simplify VAT compliance/reporting, and those designed to protect the revenue. The reverse charge that you are most likely to be familiar with is the one that deals in business trading across borders. This was introduced throughout the EU to make it easier for businesses by saving them from having to register for VAT in every country that they are providing business services to. The general rule for most business-to-business (B2B) services is that they are deemed to be supplied where the customer belongs. While we are not looking in detail at the place of supply here, as it's not the most relevant part to the construction industry in this topic, information on B2B services can be found in Section 6 of Notice 741A Place of Supply of Services, and paragraph 6.4 of the same notice also provides details of services falling outside of the general rule.

The specific supplies to which the domestic reverse charge applies are listed in Section 3.1 of Notice 735. Supplies of mobile phones and computer chips were affected with effect from 1st June 2007; emission allowances from November 2010; wholesale gas and electricity from 1st July 2014; wholesale telecoms from 1st February 2016; renewable energy certificates from 14th June 2019 and building and construction services which will come into effect from 1st October 2020 delayed from October 2019. The link is here. https://www.gov.uk/guidance/vat-domestic-reverse-charge-for-building-and-construction-services

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Have you become VAT registered and opted to tax a commercial premise purchase unnecessarily and wonder if it’s possible, or what the consequences would be, to deregister? It’s firstly important to note that there is a common misconception that a business must opt to tax to enable themselves to recover the VAT spent on the purchase of land or a building. While there are some circumstances where it is necessary to opt to tax, this is by no means always true.

The basic criteria for claiming input tax back, is that the VAT has been incurred in the making of taxable supplies. There is an important distinction to make between whether you are buying a property with the intention of using it to trade from yourself or let to tenants under a licence to occupy.  A business buying a commercial property to be let to tenants under a licence to occupy will be making a supply “of the land”, and therefore, unless they opt to tax their interest in that building, tax recovery will be restricted. However, a business buying and making taxable supplies themselves, i.e. selling products out of the property, will have no need to opt to tax to be able to claim the VAT back on the purchase of the building.

If you have registered mistakenly and are continuing to make taxable supplies, it is possible to deregister as long as you are able to satisfy HMRC that your taxable turnover for the next 12 months will not be more than the VAT deregistration threshold, currently set at £83,000. If your historic turnover is below this limit, and you have no anticipated changes to the business planned that would lead to an increase in turnover, it would be reasonable to expect that your turnover will remain below £83,000 and HMRC will likely agree to deregistration. It is important to note that where you are continuing to trade, the earliest date from which the HMRC will allow an application to deregister is the date it receives it. While a later can be agreed if necessary, an earlier one will not.

The consequence of deregistering whilst still in possession of a business property that the VAT has been reclaimed, is that you will need to pay output tax based on the current market value (not the initial purchase price) of the building. This figure will need to be included on your final VAT return and paid to HMRC. This is because of Schedule 4, paragraph 8 of the VAT Act 1994 which deems a supply of goods to take place when a person stops being a taxable person and has goods still on hand which form part of the businesses assets and on which input tax has been allowed.

HMRC VAT Manual VATSCO3360 “identifying a supply: Supplies of goods for no consideration: Goods which are business assets on hand at deregistration” provides detailed guidance on this matter. The link is here to the VAT notice.

https://www.gov.uk/hmrc-internal-manuals/vat-supply-and-consideration/vatsc03360

The final point to note is that if you think this might apply to you and are within 6 months of the effective date of when you opted to tax, it can be possible for the option to be revoked.  VAT Notice 724A: Option to Tax provides details of the conditions required to be met to revoke an option to tax within the six month “cooling off” period in section 8.1.2 and Paragraph F. The revocation is notified to HMRC on Form VAT1614C. The person revoking must meet all the conditions in 8.1.2 and one of the three conditions in Paragraph F in the following link is here.

https://www.gov.uk/guidance/opting-to-tax-land-and-buildings-notice-742a#sect8

If you meet all the conditions in 8.1.2 and a condition of Paragraph F, and the opt to tax is revoked prior to deregistration, then the deemed supply on deregistration would be exempt. This is one point that highlights the complexities of VAT and property. We highly recommend property transactions are considered thoroughly before they take place to ensure that the best VAT position can be achieved, so you may prefer to take advantage of our free consultation before embarking on your next move.

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Are you planning on building a home office in your garden, but you're not sure if you can claim back the VAT through your VAT-registered business? It's important to remember that each case needs to be decided on its own individual merits, but the most common principles are that (from Section 24(1) VAT Act 1994 defines input tax as VAT on the supply to a taxable person of):

“goods or services used or to be used for the purpose of any business carried on or to be carried on by him.”

HMRC’s Internal Manual VIT11500 also says “If VAT is incurred wholly or partly for other purposes then it can only be input tax to the extent that it is incurred for business purposes.” https://www.gov.uk/hmrc-internal-manuals/vat-input-tax/vit11500

The fundamental criteria is that the supply in question must be made to the business. If the company is limited, then the company should directly contract and pay for the building rather than the director claiming it as an expense, or through an adjustment to the director's loan account. This way the building is indisputably a company cost.

If you are a VAT registered sole trader it will be different because you can proportion items upon use between business and personal without benefit in kind implications. Whereas a limited company either owns the item which is wholly and exclusively used for the business or otherwise there will be tax implications; Benefit in Kind and Capital Gains Tax. The question of whether the purpose of the building will be deemed solely for the business can be problematic, as it's part of a private residence. There is no guarantee that HMRC will not enquire into the usage of the property and if you expect that it will be used in any way for private use, then an appropriate apportionment should be made on a fair and reasonable basis.

The issue can become more complicated if you're using the flat rate VAT scheme. Be careful of assuming that if the expenditure is over £2,000 that the VAT can be recovered under the capital expenditure goods rules. Building services and materials are not goods for VAT purposes. You may be able to argue that the purchase of a complete lodge or structure can be goods, but it's best to get specialist advice before you make a claim, just in case.

Also be aware that questions can arise if there is later a change of use back to private, non-business use. If the building use was reverted back to non-business within 10 years and it was purchased prior to 2011, then as part of the Supply of Services Order 1993 ( SI 1993/1507 as amended) an adjustment will need to be made. Since 1st January 2011, that was only necessary if the value of the expense was within the capital goods scheme: i.e. when the VAT exclusive value was over £250,000. The order does not apply, however, where there was previously an apportionment to reflect non-business use.

If you're unsure about the tax implications of a home office or any other expenditure, why not try a free consultation with us via https://www.certaxstalbansdistrict.co.uk/index.php/contact-us/free-consultation

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Some of our clients dream of being a landlord and building a property portfolio that will give them income and possibly become a valuable investment for the future. Some property clients, however, never intended to be a landlord but the need to move house forced them into renting their property.

Imagine this: you buy your house in October 1997 for £155,000 (including conveyancer’s fees, etc). You keep the house and let it due to needing to move to a new home in October 2015. Your current rental agreement is coming up for renewal and you would like to take the opportunity to sell the house and stop being a landlord, but if you do so before October 2020 there is an early redemption penalty on the mortgage of £5,000 to pay. What do you do? It raises a lot of questions. How will your Capital Gains Tax position be affected by the delay? Especially, if you pay income tax at a higher rate and the property’s current value of £450,000 is unlikely to change in the next couple of years. If you sell the property on or after 6th April 2020 – as opposed to now or before then you will have the following impacts, in this example October 2020 being the date when you sell:
  • Firstly, the final period exemption available, because you lived in the house before you rent it out, will fall from 18 months to 9 months which will result in £9,620 loss of relief.
  • Secondly, Letting relief which is currently available provided you have lived in the house will only apply if you share occupation of their house with a tenant. This will result in £40,000 loss of letting relief which is the maximum.
What does this mean to this Landlord?
  • Higher rate tax payer will pay £11,903 more after April 6th 2020, before the tax bill was £0 i.e. pre April 6th 2020.
    • Please note there are special rules which give 36 months relief to those with a disability, and those in or moving into care, which will not change.
  • Overall, what this means you are worse off £6,903 compared to now after you paid early redemption penalty on the mortgage of £5,000 for selling.
Getting the right advice can make a substantial difference to your pocket. Please note this is based on the plans by the government to implement the two changes as stated in the 2019 budget and assuming the annual exemption of £12,000 used in the comparison.

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Are you VAT registered and using the cash accounting scheme? Do you use a manual cashbook and are a little concerned that you can't continue to use your cashbook system with a spreadsheet and comply with Making Tax Digital Guidelines?

Bringing your business into line with the new Making Tax Digital guidelines can feel quite daunting. If you're not used to using an electronic accounting system on a day to day basis, then you may be concerned about switching to a digital system and whether you can also use those tried and trusted spreadsheets.

You can read about the guidelines and the implications direct here https://www.gov.uk/government/publications/vat-notice-70022-making-tax-digital-for-vat/vat-notice-70022-making-tax-digital-for-vat on the government site, and here's some more information to help make it a little clearer. Essentially the guideline states that for both supplies made and supplies received a digital record should be kept of:

  • the time of supply – the tax point;
  • the value of the supply – the net value excluding VAT, and
  • the rate of VAT charged for sales or the amount of input tax that you will claim for purchases.


To clarify, the time of supply, if you are cash accounting, is the date you receive payment or pay for the supply.

More importantly, what is not made entirely clear on the government notice is that the records don't just need to be digital, they also need to cross-reference to payments and receipts, which can indeed be done in the cashbook and effectively the cash book will become your digital record.

Businesses using the cash accounting system have always been required to cross-reference entries to their corresponding sales and purchase invoices so this isn't particularly new and MTD has not changed this. Simply recording a payment which covers several invoices, or part-pays a single invoice is not enough. The cross-referencing and date is important too.

You also need to be aware that statements from your suppliers that show multiple transactions cannot be posted as one entry. All invoices must be recorded individually and, as usual, retained for input tax deduction. There is one exception, which is described in the notice 700/22 and applies to HMRC’s definition of third-party agents: “where the information is received as a summary document you can treat this document as one invoice received by you for the purpose of creating your digital record”.

In most cases, Making Tax Digital should not change the type of records you need to keep but does require those records to be entered in digital format. The advantage of Making Tax Digital is that record keeping should be a little easier in the long run, especially as more of your suppliers will communicate with you digitally, hopefully keeping paper filing to a minimum.
Q. My client is a limited company, which also has a pension fund and both the company and the trustees of the pension fund are registered for VAT as separate entities.  Recently the company and the pension fund jointly have purchased a commercial property and the company has placed an option to tax on the property.  How do they deal with the VAT returns for each entity?

A. When a property is in joint ownership, the owners are treated by HMRC as a partnership for VAT purposes.  In your client’s case, each of the trustees of the pension fund and the limited company, as a corporate entity, are the ‘partners’ in a new VAT partnership and need to apply for VAT registration as that partnership entity. It is worth mentioning that where a partnership registration is required in this way for VAT, it does not necessarily follow that the partners in the VAT partnership will be viewed as a partnership for the Partnership Act 1890.

If the company and pension fund want the rentals of the property to be taxable supplies then the VAT partnership would need to make an option to tax for the property, irrespective of the limited company having its own option to tax in place.    The output tax on the rent would then be declared on the partnership’s VAT return.  Neither the company’s nor the pension fund’s, own VAT registration would deal with the VAT aspects of the jointly owned property.

If the company and the pension fund are not treating themselves as a partnership for accounting purposes in recording the income for the property, then care will need to be taken to ensure that rent transactions and any costs relating to the property can clearly be identified to enable the VAT return for the partnership to be completed.
Certax St Albans District are proud to announce the launch of our new website.

We have designed the website to be clear and easy to navigate, as well as providing information about the range of services we offer we have also included a number of resources including:

  • Tax Calculators
  • Companies House Forms
  • HMRC Forms
  • Check a Company Name
  • Useful Links


We also provide a very useful Business News feed which is regularly updated with News that is relevant to a wide range of organisations.

We can now also be found on facebook and twitter

Our Address

Certax Accounting (St Albans District) Ltd
85 Southdown Road
Harpenden
AL5 1PR

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supportservices@certax.co.uk

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